What is this privacy notice about?

This privacy notice explains how London South Bank University (“we”, “our”, “us”) collects, uses and shares your personal data (information) and your rights in relation to this data. The notice relates to our processing of personal data submitted to London South Bank University for activities regarding London Uni Connect

London South Bank University is the data controller of your personal data for London Uni Connect and is subject to the General Data Protection Regulation (the “GDPR”) and the UK Data Protection Act 2018. As such, we are listed on the Information Commissioner’s Office (ICO) register of fee payers.

You can find a copy of the University’s Data Protection Policy online along with copies of our other relevant information regulations. We may update this privacy notice periodically and if we do, we will publish this on our website.

What is the role of London Uni Connect?

London Uni Connect is a partnership of three networks (Linking London, Aimhigher London and AccessHE), led by the lead institution, London South Bank University. We are part of the national Uni Connect programme, funded by the Office for Students. Phase one of the programme commenced in 2017, bringing together 29 partnerships of universities, colleges, and other local partners to deliver outreach programmes to young people in Years 9 to 13. We are currently in Phase 3 of the programme, which should run until July 2025.

The London Uni Connect partnership works with schools, sixth forms and Further Education colleges across London to increase awareness amongst young Londoners of the opportunities available in higher education, and to support them to make informed decisions about their futures. We also work with schools across London on educational programmes aimed at raising attainment. We do this in the following ways:

  • We offer guidance for teachers and advisers on the outreach activity available in their local area
  • We help schools to access outreach activity that suits their specific needs
  • We bring together the various local partners involved in HE outreach in London and in that way help to foster greater collaboration
  • We implement outreach programmes in partner schools aimed at improving student attainment.

What legal basis do we have for processing your information?

For any informational collected for London Uni Connect at London South Bank University, we rely upon your consent.

Who will we share your information with?

The London Uni Connect partnership and other organisations.

Please note that any information we collect about you (as detailed above) will not be shared with our partners, unless otherwise explicitly stated in the consent forms. This includes partners within the London Uni Connect or external to this. We will not share information collected unless you agree to this.

Where will your information be stored?

We will store your information by inputting it into the Higher Education Access Tracker (HEAT). The data collected and stored will be shared with HEAT and its third parties engaged in maintaining the HEAT database. A copy of HEAT’s data privacy notice can be found here: https://heat.ac.uk/privacy-notice/

As part of our funding agreement, data stored in HEAT will also be shared with the Office for Students and the appointed national evaluation suppliers for the Uni Connect programme.

Data stored in HEAT will be shared with the Higher Education Statistics Agency (HESA) to link the data of learners engaged in the Uni Connect programme to the HESA dataset. This will help us to track learner progression to and through higher education. Further details can be found in HESA’s collection notice: https://www.hesa.ac.uk/about/regulation/data-protection/notices#linkg

Please note that any identifiable personal data we collect about you (as detailed above) will not be shared with any of our other partners either within the London Uni Connect partnership or externally unless your explicit consent states otherwise.

For Anonymised Data:

Anonymised personal information will be aggregated and used for reporting, research, and monitoring purposes. This anonymised information will be shared with our partners within the London Uni Connect partnership.

For monitoring and evaluation purposes, your data may also be shared with the following organisations:

· Centre for Education Research (CfE Research)

· Transforming Access and Student Outcomes in Education (TASO)

· The Department for Education (DfE)

For how long do we keep your information?

All London Uni Connect data will be deleted 10 years after termination of programme. Anonymised data will be retained indefinitely.

What are your rights?

Under the GDPR and the UK Data Protection Act you have the following rights:

  • to access from us the personal data we hold about you;
  • to require us to correct the personal data we hold about you if it is incorrect;
  • to require us to erase your personal data;
  • to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
  • to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format and the right to transmit that data to another controller;
  • to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights;
  • to not be subject to a decision based solely on automated processing, including profiling, which has a legal effect on you.

Please note that the above rights are not absolute, and we may be entitled to refuse requests, where exceptions apply.

If you have given your consent and you wish to withdraw it, please contact our Data Protection Officer using the contact details set out below. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you.

Who can you contact about your information?

For any other queries about this privacy notice or how we process your personal data you can contact our Data Protection Officer by email: dpa@lsbu.ac.uk

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.

You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.